Declaration

When is the remuneration due to Auvibel ?

The liable party is obliged to send a declaration to Auvibel each month, before the 20th day following the month to which the declaration refers (via mail, post or fax).

The levy for private copying is due from the moment the device or medium is put on the Belgian market.

  • For manufacturers, importers and intra EU-purchasers who are listed as wholesalers, declaration is due before the 20th of the month following the first sale
  • For importers and EU-purchasers who are listed as retailers, declaration is due before the 20th of the month following the first purchase 
  • For webshops selling to Belgian web users, declaration is due before the 20th of the month following the first sale

The monthly declaration must mention the quantity, the properties and the capacity of the media and devices to be declared.

This obligation also applies to months for which the remuneration-payer has nothing to declare. If the liable party has nothing to declare, it is sufficient to send us a message mentioning the name of the company, company registration number, reference month and the word "NIL".

 

Further rules for payment

Auvibel draws up an invoice based on the declaration that has been sent in.

  • Manufacturers and wholesalers pay the remuneration for private copying within 60 days. 
  • Retailers pay the remuneration for private copying within 15 days. 

 

Further invoicing rules

  •  For manufacturers, importers and intra EU-purchasers who are listed as wholesalers : the invoices issued by these parties concerning imported media and devices subject to the Auvibel levy must clearly mention the amount due as compensation for private copying. 
  • Parties liable to the Auvibel levy and non-liable distributors of media and devices (wholesaler or retailer) : the invoices issued by these parties must enable to deduce the capacity of the different types of media an devices, since the capacity is the parameter on which the amount of the levy for private copying is determined. 
  • Distributors, wholesaler or retailer : These parties may not accept any invoices from the parties, as defined in the preceding paragraphs, which do not contain the mandatory indications and information.

 

Contact

Please don’t hesitate to contact us.